Small associations don't advertise. You won't know a board is overwhelmed until they've already picked a manager.
For HOA and community association managers
Win HOA management contracts from boards that are tired of doing it themselves.
Self-managed HOAs rely on volunteer boards juggling budgets, vendors, and neighbor complaints. Spur helps you find those associations and new communities in your area, reach the board, and mail a professional introduction before their next annual meeting.
Free forever plan · No card · 20 property searches a month
USPSFirst-Class
Willow Creek HOAAttn: Board of DirectorsFrisco, TX 75034Scan for a management proposal
Willow Creek HOA requested a proposal · 2 hrs ago
AI-written for this owner · Mailed in 2 days
HOA-ownedcommon-area parcels to identify associations
Boardletters that reach decision-makers
Annualcontract value from every win
The problem
Boards switch managers rarely, and quietly.
When a board does shop, it asks neighbors and other boards. If they haven't heard of you, you're not invited.
New communities choose a manager when the developer hands over control. Miss that moment and you wait years.
How it works
From list to mailbox in one workflow.
The same five steps every time, set up for HOA management companies.
app.usespur.com
Plays for HOA Management
HOA management plays you can run in Spur today
Self-managed HOAsNew communities Condo associations Switching managers Budget-season timing Builder and developer partners
Associations run by volunteer boards.
HOA-owned parcelZip code
See the full play →Subdivisions approaching developer turnover.
Built last 5 yrsSubdivision
Small condo buildings managing themselves.
CondoAssociation owner
Associations in your area managed by a competitor.
HOA-owned parcelQuarterly
Reach boards before they set next year's budget.
AutomationSeasonal
Developers who appoint the first manager.
Builder list
See it in Spur
An HOA manager's association list in Spur
Sample associations found through HOA-owned common-area parcels. Names are partly masked.
Collin County, TXOwner name contains "Association"Common area or amenity parcel
- Willow Creek HOA180 homes · FriscoSelf-managedBuilt 2012
- Stonebridge Ranch Village Assn64 homes · McKinneyMailing: board treasurerPool parcel
- Prairie View Condominium Assn48 units · PlanoSelf-managedCondo
- Hawthorne Estates HOA220 homes · ProsperDeveloper-controlledBuilt 2023Turnover soon
- Cedar Glen Owners Assn95 homes · AllenMailing: registered agentBuilt 2006
AI draft for Willow Creek HOA · Board of Directors
Dear Members of the Willow Creek HOA Board,
I'm Monica with Lakeside Association Management. We manage 34 communities in north Dallas, several within a few miles of Willow Creek.
Running a 180-home association on volunteer time means keeping up with collections, vendor contracts, architectural requests, and the occasional difficult neighbor conversation, on top of your own jobs. Our role is to handle that day-to-day work and give the board clear financials and recommendations, so you can focus on decisions.
If the board would find it useful, scan the code for a no-obligation management proposal tailored to Willow Creek.
Monica Reyes, CMCA · Lakeside Association Management · (972) 555-0134
Sample data for illustration. Your results depend on your market and filters.
Playbook
How HOA management companies win new associations
Associations change managers infrequently, and when they do, the decision is made by a small volunteer board that relies heavily on referrals. That means the companies that win contracts are usually the ones boards have already heard of. Direct outreach is how you get on that list before the board starts looking.
Finding associations is the first challenge. Many HOAs own common-area parcels like entrances, pools, or green space, and those parcels are recorded under the association's name. Searching for association-owned parcels in your service area surfaces a list of communities, including small, self-managed ones that never advertise. New subdivisions approaching developer turnover are another strong group.
Write to the board as peers. Acknowledge the work volunteer boards do, explain specifically what you'd take off their plate, and include credentials like CMCA or AMS and how many communities you manage nearby. Avoid criticizing the current manager or board.
Time your outreach. Boards are most receptive in the months before budget season and annual meetings. A consistent quarterly touch keeps you in front of them until the moment they decide to look.
45×return on a year of Spur Team from one 150-home association
One association renews every year.
- Spur Team: $588/yr billed annually
- Example management fee of $15 per home per month
- One 150-home association = $27,000 a year, about 45× your subscription
Example math. Management fees vary by market, services, and community size. Run your own numbers →
One tool, not four
Spur vs. how most HOA managers find new communities
What you needThe usual waySpur
Finding associationsReferrals and state registries✓ Built in
Reaching the boardGuessing at a contact✓ Built in
OutreachGeneric brochure✓ Built in
TimingWhenever an RFP appears✓ Built in
Ongoing touchesNone until the next RFP✓ Built in
FAQ
Questions from HOA management companies
How do I find self-managed HOAs?
Search for common-area parcels owned by homeowners or condominium associations in your service area. Many small associations show up this way even if they don't advertise. Some states also publish association registries.
Who should the letter be addressed to?
Address it to the board of directors at the association's mailing address. Where records show a registered agent or officer, you can include them too.
When is the best time to reach HOA boards?
In the months before budget season and annual meetings, when boards review their management arrangements.
Can I target new communities before developer turnover?
Yes. Filter for recently built subdivisions and reach both the developer and the association ahead of the transition.
What does Spur cost for a management company?
You can start free on Solo. Most growing management companies use Team at $49/mo billed annually.
Keep exploring
Related roles and guides
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